What is the Prioritization and Optimization grid in the PPM module?

Profit.co provides an option for users to view the Prioritization/Optimization grid in the project portfolio module.

Why this feature?

• Focus on projects with the highest benefits and manageable complexity, ensuring strategic resource investment in initiatives that drive maximum impact and organizational success.
• The 2x2 matrix simplifies complex evaluations, providing actionable insights to prioritize quick wins and high-impact projects while de-prioritizing low-value or overly complex initiatives.

Prioritization and Optimization Grid:

After generating innovative project ideas in the Demand Generation phase, evaluate and rank them to ensure resources are invested in the most impactful projects.

This visualization tool helps identify which projects to prioritize by evaluating two key calculations: the Benefit Index and the Complexity Index.

The 2x2 matrix provides insights based on these calculations:

• Benefit Index: Calculated using metrics such as the Benefit-Cost Ratio, Stakeholder Impact, and Priority Score.
• Complexity Index: Determined by factors like Dependencies, Risk Level, and Resource Availability.

Using a mathematical formula, the Benefit and Complexity indexes are plotted onto the matrix. The X-axis represents the Complexity Index (0 to 5), and the Y-axis represents the Benefit Index (0 to 5).

The matrix is divided into four quadrants:

1. Low Priority (Bottom-left quadrant): Projects with low benefits and low complexity, offering minimal returns.

2. De-prioritize (Bottom-right quadrant): Projects with high complexity and low benefits, where the value doesn't justify the complexity.

3. High Value (Top-right quadrant): Projects with high benefits and high complexity, worth pursuing due to their potential impact.

4. Rapid High Value (Top-left quadrant): Projects with high benefits and low complexity, representing quick wins for immediate execution.

To view the Prioritization/Optimization grid, navigate to the Portfolios and Projects → Prioritization/Optimization from the left navigation panel.